A record for each item
Name, category, location, quantity, unit value, purchase date, condition (new, good, fair or poor), asset tag number and notes.
Church assets
Church asset management: what the church owns, where it is and what it is worth
Speakers, the mixing desk, instruments, chairs, pews, computers, the fridge and the van, all in one place with location, photo and value. The church finally knows what it owns and how much it has invested in each area.
Free plan for up to 50 members · No credit card
Before you sign up: the software interface and support are in Portuguese, and subscriptions are charged in Brazilian reais (BRL). Portal da Igreja is built for Brazilian churches, including Brazilian congregations abroad. Giving through Pix requires a Brazilian bank account for the church. Talk to us on WhatsApp if you are unsure whether it fits your church.
The problem
Nobody is quite sure what the church owns
Equipment arrives bit by bit: a donation here, a purchase from a campaign there, a microphone someone brought from home. Years later nobody can say how many chairs there are, where the projector went or what the sanctuary contents are worth.
The asset module keeps every item with its category, location and value, and adds it all up for you. Checking the inventory, answering the board and having the list ready for an insurance quote becomes easy.
How it works
What is recorded for each item
Your church's categories
The list starts with sound and media, musical instruments, furniture, IT equipment, kitchen and appliances, vehicles, real estate and other. Rename, hide or add your own.
How much is invested
The system multiplies quantity by unit value and shows the overall total and the total per category, with each one's share. Amounts are in Brazilian reais.
Where everything is
Every item has a location, such as the sanctuary, the hall or the kitchen. Filter by location, category, status or condition, or search by name and tag number.
A photo of the item
One photo per item (PNG, JPG or WEBP, up to 5 MB) helps people recognise the equipment and check its condition during the inventory.
Retire without losing history
When something breaks, is sold, given away or goes missing, you retire it with the date and the reason. It leaves the total but stays on record, and the retirement can be undone.
A spreadsheet to check against
The list exports to CSV, which opens in Excel, for printing the inventory, checking item by item or sending to the accountant.
Who changed what
Creating, editing, retiring and deleting items all go into the system's audit trail, with who did it and when.
Who has access
For the people who look after the building
The asset list is available to the leadership and to the secretary and treasurer roles. Operators and members do not see it.
The module is included in every plan, the free one too, at no extra cost and with no limit on how many items you register.
Being clear about limits
What the module does not do
So there is no surprise: the system does not calculate depreciation, does not track equipment loans and does not print labels. It also does not post the purchase to the finances by itself: assets are a separate record, and the expense is still entered in the finance module as usual.
Frequently asked
Questions from churches considering us
Does asset management cost extra?
No. It is part of every plan, the free one included, with no limit on the number of items.
Can we see how much the church has invested?
Yes. The system adds up quantity times unit value for every active item and shows the overall total and the total per category. Donated items with no known value can be recorded too.
What happens when a piece of equipment breaks or is given away?
You retire it with the date and the reason: damaged, sold, donated, lost or other. It leaves the invested total, but the record stays in the system and the retirement can be undone.
Who on the team can record assets?
The leadership and the secretary and treasurer roles. Operators and members have no access to the asset list.
See also
Other parts of the system
Church management software
The whole picture, from member records to the monthly report.
Church member database
Records, families, groups and importing the spreadsheet you keep.
Tithes and offerings
Tithe, offering, Pix with a QR code and the annual statement.
Church accounting
Income, expenses, fixed bills and the monthly closing as a PDF.
Financial reports
The board report, transparency with no names, and the audit trail.
Church website builder
A public site with the calendar, service times and Pix, included in paid plans.
Start today, on the free plan
Create your church account in a few minutes and bring your member list from the spreadsheet.
Create free account